• the creation and maintenance of unique, ship security plans for each vessel in their fleet,
• maintenance and constant re-production of extensively detailed crew lists,
• port of call histories and vessel continuous synopsis records (CSR).

The requirements apply to: passenger ships of any size, cargo ships of 500 gross tonnage and upward and mobile offshore drilling units that are engaged on international voyages.

Pre-arrival notification will be required 48 hours prior to arrival of the vessel at the port. Ship owners and operators are required to provide the above information in a range of reports to each port of call.

Selected content from the ship’s security plan must be provided including the name of the current ship security officer as well as details of any security incidents as categorised by the plan. This information must be kept up to date on the vessel at all times and adds a major administrative burden to the ship’s officers.

While the requirements can be met in the short term, by stand-alone, shipboard or shore-based, IT solutions, such as spreadsheets or even by manual documentary procedures, the long term viable management of this wide range and increasingly larger volume of information will require the application of sensibly designed, centralised IT systems that track and report actual events as they occur, without requiring additional, administrative recording of information after the event.

Regular events such as crew changes (especially the change of the security officer), arrival at port and loading of cargo (especially dangerous goods) should be automatically passed on to the centralised (shore based) security management and reporting system and then made available to ship’s officers on demand.

System Details and Module Descriptions