• Direct input of incident report by reporting organisation via. Internet Secure access via SSL
• Secure form/s and reporting requirements generated by the operations centre staff with no programmer intervention
• Automatic audit logging
• Automatic notification to Operations Centre, Duty Safety Inspector etc.
• Incident report consolidated under aviation operator, airport, port, port facility or ship owner/operator records and cross referenced under any relevant threat alert record and/or security escalation record.

Security Plans Registry

• Module identifies owner of plans and location of installation/s covered
• Direct access from security plan record to related maps and GIS information.
• Integration of scanned or electronic submission of security plan information into central document management module.
• Automatic indexing of security plans within organisational hierarchy to facilitate identification and management of escalation action and emergency notification processes. E.g.
  • Department of Transport and Regional Services
  • Port Authority (e.g. Sydney Waterways)
  • Port Operator/s (e.g. Port Kembla)
  • Port Facility Operator (e.g. Container cranes)
  • Service Provider (e.g. Road transport operator)
• Security plans stored and indexed for
  • Airports
  • Aviation operators
  • Port Operators
  • Port Facility Operators
  • Ship Owners and Operators

Registry of issue of International Ship Security Certificates (ISSC)

• Issued to
• Schedule for renewal
• Compliance inspection and audit scheduling
• Records of inspection by Transport Security Inspectors

Transport Security Inspectors

• Identification of Inspectors
• Scheduling of compliance inspections
• Remote access to Security Plans, maps etc
• On-line submission of compliance reports

Compliance – scheduling and audit function

• Calendar function draws scheduled compliance inspections from all enabled modules:
  • Ship Security Certificate registry
  • Port and Port Facility Operator security plans
  • Airport and Aviation Operator security plans.
• Schedule of compliance inspections available to Transport Security Inspectors on a state or regional basis.
• Scheduled events automatically notify relevant Transport Security Inspectors of inspection requirements and provide direct links to safety plans, previous reports/recommendations, related documents, maps and photographs.

Event logs and reports
Automatically gathered from each application module, the event log can be accessed by

• event type
• organisation
• location
• date
• identification of the report originator.

Reports are generated on-demand and can be output as

• Adobe’s Portable Document Format (PDF)
• Microsoft Excel (for statistical analysis)
• XML (for data interchange or archival purposes)
• SQL (for entry into legacy databases)
• Html (web pages for instant viewing).

• Ship Owners/Operators registry
• Vessels owned/operated
• IMO number and call sign
• Vessel type and description
• Ship Security Officer
• Oil platform registry
• Area of operations
• Towing schedules
• Foreign ships in Australian ports
• Extracted from pre-arrival notifications(Customs – Intercept database)

Threat Advice Management
On receipt of a threat advice the operations centre staff can:

• View dynamic lists of all ships in affected port/s (based on pre-arrival notification reports)
• View dynamic lists of currently nominated Port Security Committee Members with all relevant emergency contact details.
• Generate security notification lists based on point-in-time duty rosters.
• Generate email, fax or SMS notification to all concerned parties
• The audit module in the system backbone automatically records details of notification attempts to nominated security personnel.

Integrated Document Management
&Mac183;Integrated into every module, document management allows central, secure storage of:

• security plans
• maps
• correspondence
• digital images
• compliance reports etc.

Authority to access documents can be granted to relevant authorities and Transport Security Inspectors permanently or based on inspection schedules from the administration backbone.

Dangerous Goods
Pre-arrival notification of dangerous goods movements into and through airports and ports will update security plans and security zone status in managed airports, ports and port facilities.

Security Risk Assessments
Scheduling and notification of risk assessment inspections
On-line completion of initial reports

Integrated document management with remote submission of digital images, maps, scanned or faxed handwritten reports etc.

Integration of third party information sources
Centrally managed through the system backbone, any web enabled, third party information source can be linked directly into the operations intranet.

Third party information services could include:

• Vessel pre-arrival notification information in customs database
• Crew and Security Officer information in Immigration database/s
• GIS Mapping information for port facilities and related areas
• Lloyd Shipping movements
• Sea Web Vessel tracking portal
• Australian Hydro-graphic Office data
• Any information service subscribed to by the operations centre